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Administrative Assistant (Backoffice)


Our company is looking for a competent Administrative Assistant to provide personalized support in a well-organized and timely manner for the General Manager.

Essential Duties (include, but are not limited to the following):

  • Answer customer calls

  • Handle requests and queries appropriately

  • Place customer orders in the system

  • Create/Update/ edit Invoices, quotes and price lists

  • Complete travel arrangements when necessary

  • Complete expenses report timely and accurately

  • Create reports as required/ requested

  • Data entry in various systems

  • Facilitate internal communication to leadership team and/or staff

  • Support Accounts Receivable process

  • Organize, Scan & File documents

  • Other Job Responsibilities and clerical chores as assigned

Administrative Assistant (Backoffice)


Our company is looking for a competent Administrative Assistant to provide personalized support in a well-organized and timely manner for the General Manager.

Essential Duties (include, but are not limited to the following):

  • Answer customer calls

  • Handle requests and queries appropriately

  • Place customer orders in the system

  • Create/Update/ edit Invoices, quotes and price lists

  • Complete travel arrangements when necessary

  • Complete expenses report timely and accurately

  • Create reports as required/ requested

  • Data entry in various systems

  • Facilitate internal communication to leadership team and/or staff

  • Support Accounts Receivable process

  • Organize, Scan & File documents

  • Other Job Responsibilities and clerical chores as assigned

  • Bilingual (English/Spanish)

  • Proven experience as an administrative / backoffice assistant

  • Proficient in Microsoft Office applications and Gmail

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