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Administrative Assistant (Backoffice)

Our company is looking for a competent Administrative Assistant to provide personalized support in a well-organized and timely manner for the General Manager.

Essential Duties (include, but are not limited to the following):

• Answer customer calls

• Handle requests and queries appropriately

• Place customer orders in the system

• Create/Update/ edit Invoices, quotes and price lists

• Complete travel arrangements when necessary

• Complete expenses report timely and accurately

• Create reports as required/ requested

• Data entry in various systems

• Facilitate internal communication to leadership team and/or staff

• Support Accounts Receivable process

• Organize, Scan & File documents

• Other Job Responsibilities and clerical chores as assigned
  

• Bilingual (English/Spanish)

• Proven experience as an administrative / backoffice assistant

• Proficient in Microsoft Office applications and Gmail